Bylaws for the green initiative fund at hunter college of cuny

May 2015

article III - TGIF facilitator

Section 3.1 – Duties of the TGIF Facilitator

The Grant Making Committee is responsible for evaluating proposed projects, and awarding grants; however administrative support is required to ensure TGIF’s ongoing success. The CUNY Institute for Sustainable Cities (CISC) will serve as TGIF facilitator, lending their expertise in sustainability and their organizational capacity to ensure the ongoing success of TGIF at Hunter. An overhead cost of up to 15% of the TGIF budget will be earmarked for the services of an Administrator to be recruited by CISC from the Hunter College student body. Unless otherwise specified, the responsibilities below may be dispersed among CISC’s staff per their Director’s discretion:

• Assist to convene the Grant Making Committee by securing a meeting space, preparing agendas, and coordinating meeting times with all members

• Act as a mediator between TGIF and Hunter College

• Website

• Build a webpage for TGIF which is accessible to students as well as the public

• Update the TGIF webpage with announcements, important documents, and an annual report

• Orient new GMC members

Section 3.2. – Duties of the TGIF Administrator

An overhead cost of up to 15% of the TGIF budget will be earmarked for the services of an Administrator to be recruited and hired by CISC. The administrator will work under the supervision of the Grant-making Committee Chairperson and will serve as a voting member of the Grant-making Committee. The TGIF Administrator will aid members of the GMC with all logistical and administrative work related to the initiation and continued implementation of the Fund. Responsibilities will include:

• Drafting and amending TGIF documents

• Keep a record of official TGIF documents and forms

• Scheduling Committee meetings and workshops

• Working with Hunter administration and grant awardees to complete necessary paperwork; and general outreach

• Plan and promote workshops to assist students developing project proposals

• Respond to inquiries regarding TGIF

• Draft request for proposals (RFP) to make available online, and support efforts to promote the funding opportunity using digital media

• Follow up on the status of projects once they are awarded funds

• Issue an annual report that includes descriptions of all projects awarded grants during the current year, as well as the status of projects funded during previous years. Reports must also provide a transparent budget that details the amount and purpose of collected, disbursed, and available funds.